This Policy explains how we handle your personal data and what you can do if you have any concerns
We are required to provide you with this information under the General Data Protection Regulation (GDPR).
|How and why we process personal data||We collect information of your name and contact details and store it on our central membership base to deliver the services of The Moorland Association. These include administration of membership and subscription renewal, provision of general information and promotion and administration of events.
LEGAL BASIS FOR PROCESSING DATA
The GDPR comes into force on 25 May 2018. Until that date we will continue to rely on your consent under the Data Protection Act 1998 as the legal basis for processing data.
Thereafter, the legal bases for the processing of this data will be under the following paragraphs of the GDPR: Article 6 1.(b), the processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract, and Article 6 1.(f), it is in the legitimate interests of the data controller.
Our legitimate and contractual interest is the need to properly administer your membership and to provide you with all the services and information necessary. Safeguards have been put in place to ensure we achieve the correct balance between our interests and yours.
WHO HAS ACCESS AND WHY?
Data will be held and processed for the purposes of administrating your membership and the provision of member beneﬁts, including the provision of information.
Only those staff who have a legitimate need to access data will be authorised to do so.
RETENTION OF DATA
The data will be held for the duration of your membership, or longer where we have a legal obligation or other legitimate reason for doing so. If you decide to cancel your membership or if your membership is lapsed/ withdrawn, we will hold your information for a period which is deemed reasonable.
The Moorland Association send you the data we hold on you annually and invite you to check that everything is correct and up to date. Please remember to keep us updated on the personal data we hold on you if it is inaccurate or incomplete.
|Your Rights||You have a number of rights under the GDPR.
RIGHT OF ACCESS
You have the right, subject to a number of exceptions, to know what information we hold about you. Unless the issue is complex, we will respond within one month.
RIGHT TO RECTIFICATION
You have the right to have any information we hold about you corrected if it is inaccurate or incomplete. Unless the issue is complex, we will respond within one month.
RIGHT TO ERASURE
You have the right to request the deletion or removal of personal data where there is no compelling reason for us to continue to hold it.
RIGHT TO RESTRICT PROCESSING
You have the right to restrict our processing of your data in certain circumstances, such as when there is a question over the way in which we are using it.
RIGHT TO DATA PORTABILITY
You have the right to obtain and reuse your personal data for your own purposes.
RIGHT TO OBJECT
You have the right to object to our processing of your personal data on the basis of legitimate interest, for direct marketing and for the purposes of research.
We will stop processing your data on the basis of legitimate interest unless there are compelling legitimate grounds for us to continue.
We will stop any processing of your data for direct marketing as soon as we receive an objection.
We will stop processing your personal data for research purposes if there are grounds that relate to your particular situation.
You have the right to object to automated processing, including profiling
|Complaints||If you are not satisﬁed with the way in which we manage your personal data, you can seek recourse in the first instance addressed to : firstname.lastname@example.org
If you remain dissatisﬁed, you have the right to refer the matter to the Information Commissioner. The Information Commissioner can be contacted at: Information Commissioner’s Ofﬁce, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
TEL: 01625 545745 FAX: 01625 524510 EMAIL: email@example.com
Well Spring Barn, Austwick, Lancaster, LA2 8AN, Tel. 0845 4589786, Mob. 07979 851123